Lumiya Email Message Setup - Notification Examples

First published on: 05/15/2026/8:51 am

Various notification messages can be configured per company. Some examples of these formats can be seen below. The subject and text can be altered as preferred. The parts in [brackets] are standard automated fields that are replaced as the emails are generated.

If the Subject and Body fields are left empty, then those email notifications are not sent to users.

Message Type	Subject	Example text
CC Expense	New CC Expense to submit	Dear [Creator], A new Credit Card Upload expense has been created for you to complete. Please log into Lumiya and complete the outstanding fields and submit for approval. Lumiya URL: [add here] This is an automated email sent from Lumiya, do not reply!
EX Approval	Expense Approved	Dear [Creator], [Approver] has approved expense reference [DOCREFERENCE] in [CompanyName]. Lumiya URL: [add here] This is an automated email sent from Lumiya, do not reply!
EX Rejection	Expense Rejected	Dear [Creator], [Approver] has rejected expense reference [DOCREFERENCE] in [CompanyName]. Rejection Reason: [RejectionReason] Lumiya URL: [add here] This is an automated email sent from Lumiya, do not reply!
EX Submission	Expense Approval Pending	Dear [Approver], Expense reference [DOCREFERENCE] is now awaiting your approval. Please log into the Lumiya website or via the mobile app to review and approve or reject. Lumiya URL: [add here] This is an automated email sent from Lumiya, do not reply!
Missing GRN	Missing GRN	Dear [Creator], For your information: Purchase Invoice reference [PINUMBER] from Supplier [SupplierName] has reached Lumiya and the Goods Receipt Note is missing. Lumiya URL: [add here] This is an automated email sent from Lumiya, do not reply!
PI Approval	Purchase Invoice Approved	Dear [Creator], Purchase Invoice reference: [PINUMBER] for Supplier: [Supplier] has been Approved. Lumiya URL: [add here] This is an automated email sent from Lumiya, do not reply!
PI Outside Tolerance Approved	PI Outside Tolerance	Dear [Approver], Purchase invoice reference: [DOCREFERENCE] in company: [CompanyName] for supplier: [SupplierName] out of tolerance is approved. Lumiya URL: [add here] This is an automated email sent from Lumiya, do not reply!
PI Rejection	Purchase Invoice Rejected	Dear [Creator], [Approver] has rejected purchase invoice reference: [DOCREFERENCE] in company: [CompanyName] for supplier: [SupplierName]. Reason [RejectionReason]. Lumiya URL: [add here] This is an automated email sent from Lumiya, do not reply!
PI Submission	Invoice Approval Pending	Dear [Approver], Purchase invoice reference: [DOCREFERENCE] in company: [CompanyName] for supplier: [SupplierName] created by [Creator] is now awaiting your approval. Lumiya URL: [add here] This is an automated email sent from Lumiya, do not reply!
PI Trace	PI Trace	Dear [Approver], The AP team has traced Purchase Invoice reference: [PINUMBER] from Supplier: [SupplierName]. It is likely that the PO has not been created in Lumiya Lumiya or not mentioned on the invoice PDF. Please take the necessary action. Comments: [Comments] Lumiya URL: [add here] This is an automated email sent from Lumiya, do not reply!
PO Submission	PO Approval Pending	A Purchase Order from [SupplierName] is awaiting your approval Please log into the Lumiya website or via the mobile app to review and approve or reject. Lumiya URL: [add here] This is an automated email sent from Lumiya, do not reply!
PO Approval Pending	PO Approval Pending	Dear [Creator], A Purchase Order from [SupplierName] is awaiting your further approval Lumiya URL: [add here] This is an automated email sent from Lumiya, do not reply!
PO Approval	Purchase Order Approved	Dear [Creator], [Approver] has approved requisition reference [DOCREFERENCE] in company [CompanyName] for supplier [SupplierName]. Lumiya URL: [add here] Automated email sent from Lumiya, do not reply!
PO Rejection	PO Rejected	Dear [Creator], Your Purchase Order has been rejected. PO Number: [PONUMBER] Supplier: [Supplier] Rejected by: [Approver] Reason: [RejectionReason] Lumiya URL: [add here] This is an automated email sent from Lumiya, do not reply!

Last modified: 05/26/2026/10:50 am